COMPUTER SAYS YES – SOFTWARE SYSTEMS FOR FACILITIES MANAGERS

Do you say yes or no to department demands during the refit or reconstruction of a new office?  As architectural designers we understand the challenges facing FMs and have worked with many to find the right balance of needs versus wants – before, during and after a project (when an FMs work really begins!).

Key to the whole business is finding the best CMMS (Computer Maintenance Management System) software.  Here is our guide to finding the right one for you.

  • Define your goals and create an action plan to meet them. You can then prioritise the right features and tools to choose the most suitable software.

 

  • Maintenance is a priority. Ensure your system can track all your assets and notify you when inspections, servicing and replacement needs must be met.

 

  • Get the team on board. Welcome their input.  It will increase staff buy-in and highlight any issues that may arise during the procurement process.

 

  • Reporting is critical. Ensure your system reports the data you need, say to create reports for management analysis or generate procurement lists.

  • Operational ease. Intelligent software will allow you to manage workloads, staffing and costs associated with time sensitive or tightly budgeted projects.

 

  • Day to day management. Look for automated alerts and smart systems.  Pop-ups and emails remind you of imminent tasks, or system failures.

 

  • Working remotely. Being able to access the system from your phone or tablet helps flag issues that may arise when you’re away from the office.

Finding the right solution for your business may be off-the-shelf or tailor-made.  Either way, research both internally with your team and externally with providers is critical to getting it right the first time.

OLYMPIC HOUSE – THE GOLD STANDARD OF SUSTAINABILITY

Olympic House, Switzerland, the headquarters of the Olympic Committee, meets the gold standard of sustainability in office building.  In this profile we highlight the elements that make it outstanding – elements that we at SKK aim to incorporate in commercial projects for our clients.

Designed by Danish architects 3XN, Olympic House has been built with 95% of the former administrative buildings reused or recycled.  In a move that has considerably reduced their carbon footprint, all 500 staff of the Olympics Committee are now located under one roof.

 

Five Olympic Rings

The design of Olympic House embodies five key elements: symbolism, integration, flexibility, collaboration and sustainability. The overall shape is harmonious and graceful and is inspired by the movement of an athlete whilst encapsulating each element within its framework.

 

Situated with the backdrop of Lausanne parklands, the internal configuration is set out to maximise views of the beautiful surroundings.  The stunning central staircase visually links all levels and encourages you to walk just a little further to take in the views rather than taking the lift.

 

 

A New Beginning

With only 14 columns across the entire structure, every inch of space has been maximised.  The open plan spaces, transparency and shared spaces encourage communication, facilitation and interaction as well as being aesthetically pleasing.

Even the furniture was a source of innovation and inspired engineering.  The Olympic Committee pushed the market to its limits to find new ways of working for this iconic building.

 

Smart Stats for Olympic House

  • 80% of construction costs were spent with local companies
  • 95% of construction waste was recycled
  • 35% reduction in energy consumption compared to a new standard office building
  • 60% reduction in municipal water consumption to a new standard office building
  • 95% of former administrative materials were reused or recycled
  • Awarded 3 Sustainable Certifications: SNBS, Minergie, LEED
  • The building has 2500 m2 of vegetated roof

OUR TOP TEN TIPS FOR A SUCCESSFUL BUSINESS MOVE

Moving is a significant upheaval for any organisation.

As the Facilities Manager it’s your responsibility to ensure a smooth transition for all.

At SKK we’ve worked with many FMs and understand the challenges you face.

Here are our top ten tips to help make your move go as smoothly as possible.

 

  • Insist upon a clear vision of what the business needs now and in the future and provide as much information as possible to the design team

 

  • Get approval on key issues from senior decision-makers. Budget and key dates need to be agreed in principle as early as possible

 

  • Factor in hidden costs like move management, storage and dilapidations. Consider possible disruption to your core business due to IT downtime etc.

 

  • Involve security, IT, mechanical and electrical consultants at an early stage. Their requirements need to be coordinated by your architectural designer

 

  • Take lease length into account when investing in new infrastructure and IT. Consider a reduced spend on items that can’t easily be transitioned forward

 

  • To get staff on board with the move have your architectural team put together a high level visual presentation or a virtual reality walkthrough

 

  • Manage your own time effectively. Consider outsourcing practical management tasks to your architectural team as the lead consultant

 

  • A move is an opportunity to break with tradition. Work with your design team to embrace new ways of working and create multifunctional spaces

 

  • Share your staff wish list with the design team at an early stage. The earlier the implementation of design intent, the less cost is involved

 

  • Be clear on lines of communication between the design and construction teams to prevent you becoming the point of contact during the build

 

As architectural designers, our job at SKK is to help you create spaces that work in both form and function.  We understand the challenges faced by many FMs, and so are well placed to help you make a seamless transition into your new offices.